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Privacy Policy

Trophy Body Fitness LLC – Privacy Policy

Effective Date: 6/24/25

Trophy Body Fitness LLC ("we," "our," or "us") respects your privacy and is committed to protecting the personal information you provide to us. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website and services.

Information We Collect

When you use our website, sign up for services, or contact us, we may collect the following information:

  • Name

  • Email address

  • Phone number

  • Billing and payment information

  • Scheduling preferences

  • Health and fitness information provided voluntarily

We also automatically collect limited technical data such as IP address, browser type, and device information for website optimization purposes.

How We Use Your Information

We use your information to:

  • Provide, schedule, and manage your personal training sessions

  • Process payments and maintain subscription services

  • Communicate with you regarding your training, updates, and scheduling

  • Improve our website and user experience

  • Ensure security and fraud prevention

  • Send promotional and informational materials (you may opt-out at any time)

Payment Information and Security

Trophy Body Fitness LLC uses secure third-party payment processors to handle all financial transactions.
Your payment information is securely stored and used only for authorized monthly subscription charges as outlined in our Payment Authorization Policy.

We do not sell, trade, or share your financial information with any other parties.

Information Sharing

We do not share your personal information with outside parties except:

  • When required by law, subpoena, or legal process

  • To protect our legal rights or the safety of our clients

  • With third-party providers who assist us in payment processing, scheduling, or communication services (these providers are also required to protect your data)

Data Retention

We retain your personal information as long as you are an active client.
If you cancel services, we may retain your records for up to one year for legal and business purposes, after which they will be securely deleted.

Your Privacy Rights

You may:

  • Request access to the personal data we hold about you

  • Request that we correct or delete your information

  • Withdraw your consent for us to use your data (may result in termination of services)

To make such requests, contact us directly at dom96@trophybodyfitness.com or 505-639-7342

Policy Updates

Trophy Body Fitness LLC may update this Privacy Policy at any time. All changes will be posted on this page with the effective date. Continued use of our website and services constitutes acceptance of the updated policy.

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